The Riverside Regional Library
Board of Trustees Meeting
Minutes for November 24, 2008

The Riverside Regional Library Board of Trustees conducted a meeting on Monday, November 24, 2008 at Central Branch, 204 S. Union, Jackson, Missouri.

Call to Order

            The meeting was called to order at 7:30 p.m. by President James Marks.

Roll Call

            Members present were:  Bill Phillips, Kathy Carron, Steve Burk, Randal Friend, Tom Gross, JoAnn Hahs, Emil Lohmann, Kathy Lynn, James Marks, Janet Randolph and Myrna Cheek.  Members absent were:  June Ernst, Kathy Panagos, Linda Sebaugh and Debbie Nelson.  Also present were Director Nancy Howland and Recording Secretary Stephanie Grant.

Open Forum for Visitors

            Visitors present were Barbara Arnzen, Julie Sauer and Leslie Randolph.

A.  Action Items

            Kathy Carron motioned to approve the minutes as read.  Bill Phillips seconded the motion and the motion carried unanimously. 

            The Allowance for Bills and the Financial Report were presented.  After very little discussion, JoAnn Hahs made the motion to approve both reports as given.  The motion was seconded by Emil Lohmann and carried unanimously.

B.  Information Items

1.  Correspondence:

            Nancy Howland presented copies of the newspaper article from the Southeast Missourian Newspaper written about the move for the Central Branch. Nancy was interviewed for the article and pictures were taken at the new location.  She was also contacted by one of the local radio stations and was interviewed by phone concerning the move.  The response has been very positive. The bank manager from Montgomery Bank called and asked what he and his employees could do to help and Nancy assigned them a job.

            No response has been received from the letters sent to Mr. Robert Landgraf or the Cape County Commissioners regarding the non-renewal of the lease or the move to the new location.

2.  Librarian’s Report

            Nancy Howland presented the Librarian’s Report and went over some of the highlights to update the members of the board on the progress of the plans for the move.  Kathy Carron asked how the other branches would be affected while Jackson is closed during the move.  Nancy stated that the Jackson move’s major effect on the other branches will be when the servers are moved to the new location, which could take anywhere from 3 hours to 3 days, depending on several variables.  Otherwise, disruption will be kept to a minimum, as much as possible.  The Branch Managers have agreed to do their own Winter Reading Clubs and storytimes at their locations during January through March. 

3.  Committee Reports

            The Budget Committee met immediately before the board meeting began. The members of the Budget Committee are: Steve Burk, Kathy Carron, Randal Friend and James Marks.  Director Nancy Howland was also present at the meeting.

            Randal Friend distributed copies of the proposed 2009 budget and went over the details of the proposal.  Randal stated that the committee is considering taking the unrestricted funds and splitting them between the counties’ depository accounts.  He also said that this is a learning year.  With two branches moving, this is the best proposal they can make at this time.  Randal then recommended that the 2009 Budget Proposal be approved as presented.  Janet Randolph motioned and Kathy Lynn seconded.  The motion was carried by a unanimous vote.

 4.  Unfinished Business          

            Steve Burk reported on the quotes obtained for the purchase of a new van.  Steve recommended the purchase of a 2009 Toyota.  Cost after trade in of the old library van will be $19,500.    Tom Gross made the motion to approve the purchase and Kathy Carron seconded.  The motion carried unanimously.

            James Marks asked the Scott County Board for an update on the Benton Library.  Myrna Cheek said that the ground has been leveled, lots of sand has been hauled in, forms have been set and they’re starting on concrete.  They are hoping to be finished sometime in February, depending on the weather.  A six month notice has to be given to the landlord.  Randal Friend said that they would see how the weather does over the next couple weeks and decide something by the middle of December.  Nancy Howland suggested that the shelving from Cape Public could be stored in Benton’s meeting room until the new building is ready.

E.  Adjournment         

            Emil Lohmann made the motion to adjourn with a second from Kathy Carron. Meeting adjourned at 8:10 p.m.

Respectfully Submitted,

Stephanie Grant, Recording Secretary