The Riverside Regional Library Board Minutes

The Riverside Regional Library
Board of Trustees Meeting
Minutes for July 24, 2008

The Riverside Regional Library Board of Trustees, conducted a meeting at 7:00 p.m. Thursday, July 24, 2008 at the Riverside Regional Library, 204 South Union Avenue, Jackson, Missouri.

Call to Order

The meeting was called to order by Vice President Linda Sebaugh at 7:00 p.m.

Roll Call

Members present were: Jo Ann Hahs, Steve Burk, Kathy Panagos, Myrna Cheek, Deborah Gunter, Kathy Lynn, Randal Friend, Janet Randolph, Tom Gross, Bill Phillips, Emil Lohmann, Linda Sebaugh, and Kathy Carron.

Members absent were: June Ernst and James Marks.

Also present were: Director Nancy Howland, Recording Secretary Laura Blankenship.

Reorganization of Library Boards

Each county board elected new officers for the 2008-09 year. They are:

Cape Co.—President, Steve Burk; Vice-President, Jo Ann Hahs; Treasurer, Tom Gross.

Scott Co.—President, Janet Randolph; Vice-President, Kathy Lynn; Treasurer, Myrna Cheek.

Perry Co.—President, Emil Lohmann; Vice-President, Kathy Carron; Treasurer, June Ernst.

All Board members elected new officers to the Riverside Board for the 2008-09 year. Janet Randolph nominated James Marks as President; motion seconded by Kathy Lynn; motion carried unanimously. Bill Phillips nominated Linda Sebaugh for Vice-President; motion seconded by Emil Lohmann; Randal moved that nominations cease and Linda be elected by acclimation; motion carried. Kathy Lynn nominated Randal Friend as Treasurer; motion seconded by Jo Ann Hahs; Tom Gross moved that nominations cease and Randal be elected by acclimation; motion carried.

RRL Board: President, James Marks;

Vice-President, Linda Sebaugh;

Treasurer, Randal Friend.

Open Forum for Visitors

Visitors present were: staff members Corey Jones, Jan Sibley, Lynn Farrow, Barbara Arnzen, Roberta Brown.

At the request of the Director, Jan Sibley presented a short talk and demonstration of a Kindle electronic book.

A. Action Items

1. Minutes of the June 2008 Board meeting—Randal Friend moved to accept; seconded by Kathy Carron; motion carried unanimously.

2. Allowance of Bills—Tom Gross moved to approve; seconded by Kathy Panagos; motion carried unanimously.

3. Financial Report—Jo Ann Hahs moved to approve; seconded by Steve Burk; motion carried unanimously.

B. Information Items

1. Correspondence—A letter was received from the Perry County Clerk reappointing James Marks to the Perry County Board of Trustees. A letter was received from Jo Ann Emerson, U.S. House of Representatives, congratulating Riverside on being selected to participate in the Picture America program from the National Endowment for the Humanities. Newspaper clippings from the Cash-Book and Southeast Missourian were shown to the Board; photos of staff at Central celebrating Summer Reading Club.

2. Librarian’s Report—Children’s Librarian Lynn Farrow received a $200 grant from Wal-Mart in Jackson. Oran Branch Manager Ginny Robert and Children’s Librarian Lynn Farrow will present a class on the Teen Spaces Grant at the MLA Conference in October. A new book drop has been installed at Jackson. Missouri State Library to host a regional workshop at Riverside in Jackson on October 24. Several staff will be attending Summer Institute in August and MLA Conference in October. An improved cash receipts procedure has been put in place. Director Nancy Howland has applied for an LSTA Technology Mini-Grant from the State Library. The community survey has finished and a report will be presented to the Board in August. Riverside’s historical documents are being scanned and stored offsite. Board web-based training is being offered on July 31. Employee medical insurance premiums have increased 27%.

3. Committee Reports—Policy Committee recommendations for revisions:

Tom Gross made a motion to approve the following changes to the Riverside Regional Library Policy Manual; motion seconded by Steve Burk; members voted 9 yes, 4 no; motion carried:

Page 9. Delete “Board members whose first appointments began on or after July 1, 1983, may serve two consecutive four-year terms. They may again be considered for appointment after an absence of one year.”

Page 15: Add “The county vice president shall sign forms in the absence of the county president.” Add: “The Riverside Regional Library Board Vice-President shall sign forms and documents in the absence of the Riverside Regional Library Board President.”

Page 24: Add “Reappointment to the Board—Before a Board member’s term expires, the County Board President shall write a letter to his/her respective County Commission requesting that the Board member be reappointed, if the County Board is in agreement with such reappointment.”

Page 51: Add to circulation chart “Kid Kits, 3 weeks (loan period), 1 (number of renewals), 1 (limit per card), $1.00 (fine per item per day), $20.00 (maximum fine per item).

Page 60: Patrons may not install or use their own software on the library’s computers ADD: “or any external electronic device in conjunction with the library’s computers, including but not limited to flash drives, cell phones, laptops, MP3 players, etc.”

Page 61: #6 Change last sentence to “Riverside Regional Library assumes no responsibility for damage or loss to a patron’s data or any other liability that may occur from patron use of the library’s computers.”

Tom Gross moved to eliminate the collection of user fees for residents of Cape, Scott, and Perry Counties and all adjacent Missouri counties. Motion seconded by Kathy Panagos, and carried unanimously. Tom Gross requested that the Board give the Policy Committee the leniency to rewrite those parts of the Circulation Policy that dealt with user fees; the Board agreed. No more user fees will be collected from residents of the above named counties beginning July 25, 2008. No refunds of previously-paid user fees will be made.

Tom Gross moved to delete from paragraph B of the Circulation Policy—Library Cards: “For uniform issuance of library cards, Riverside will use the official number present on Missouri drivers licenses. For younger patrons, or persons without a Missouri drivers license, a Social Security number will be required.” Motion seconded by Kathy Carron and carried unanimously.

4. Unfinished business—Discussion of needed building repairs at Central, plus additional problem of broken gas lines there.

5. New Business—The Board agreed to have move year’s Christmas party at the Cape Girardeau Regional Airport and eliminate paid entertainment.

C. Executive Session (Real estate matters MO Rev. Stat. 610.021(2)1994)

Randal Friend moved to go into executive session to discuss real estate matters; motion seconded by Kathy Carron. Roll call vote: Jo Ann Hahs (yes) Steve Burk (yes), Kathy Panagos (yes), Myrna Cheek (yes), Deborah Gunter (yes), Kathy Lynn (yes), Randal Friend (yes), Janet Randolph (yes), Tom Gross (yes), Bill Phillips (yes), Emil Lohmann (yes), Linda Sebaugh (yes), and Kathy Carron (yes). Board entered executive session at 8:20 p.m.

Executive session closed with a roll call vote at 8:37 p.m. Janet Randolph made motion that the Scott County Board be permitted to establish a not-for-profit organization to begin in Scott County and the interlocking Board, to give the okay to a contractor for the start of construction of a library building in Benton, for the not-for-profit organization to enter into a lease to purchase agreement with the contractor, and to apply for a USDA Rural Development loan. Motion seconded by Tom Gross and carried unanimously with Scott County Board members Randal Friend and Deborah Gunter abstaining.

D. Adjournment—Emil Lohmann moved to adjourn the meeting; seconded by Bill Phillips; motion carried unanimously. Meeting adjourned at 9:00 p.m.

Respectfully submitted,

Laura Blankenship

Recording Secretary